EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Meeting confirmed for [Date]
Subject
Meeting confirmed for [Date]
Message
Hi [Name], Confirming our meeting on [Date] at [Time] [TimeZone], at [Location]. I look forward to discussing [Topic] with you. Please let me know if any of the arrangements change before we meet. Kind regards, [YourName]
02
Preparation for our meeting
Subject
Preparation for our meeting
Message
Hi [Name], Thank you for arranging our meeting on [Date] at [Time] [TimeZone]. I confirm that I will attend at [Location]. Is there anything you would like me to review or prepare in advance? Kind regards, [YourName]
03
Confirmed agenda: [Topic]
Subject
Confirmed agenda: [Topic]
Message
Hi [Name], Our meeting is confirmed for [Date] at [Time] [TimeZone], at [Location]. I suggest we focus on [Topic] and aim to agree on [Outcome]. Please share any additional items you would like to cover. Kind regards, [YourName]
Make it yours
[Date]- Relevant calendar date
[Location]- Meeting location or delivery destination
[Name]- Recipient name
[Outcome]- Intended meeting outcome
[Time]- Time of day
[TimeZone]- Explicit time zone
[Topic]- Discussion topic
[YourName]- Your name