EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Request to reschedule [Topic]
Subject
Request to reschedule [Topic]
Message
Hi [Name], I am sorry, but I need to reschedule our meeting on [Date] because of [Reason]. Would [Options] work instead? I apologize for the inconvenience and will update the invitation once we agree on a time. Kind regards, [YourName]
02
Alternative arrangements for [Date]
Subject
Alternative arrangements for [Date]
Message
Hi [Name], An unexpected conflict prevents me from attending our meeting at [Time] [TimeZone] on [Date]. If the discussion is urgent, I can provide written input on [Topic] beforehand. Otherwise, could we move it to [Options]? Kind regards, [YourName]
03
New meeting time confirmed
Subject
New meeting time confirmed
Message
Hi [Name], Thank you for agreeing to reschedule. Our meeting about [Topic] will now take place on [Date] at [Time] [TimeZone], at [Location]. I have updated the invitation. Thank you for your flexibility. Kind regards, [YourName]
Make it yours
[Date]- Relevant calendar date
[Location]- Meeting location or delivery destination
[Name]- Recipient name
[Options]- Proposed times with time zones
[Reason]- Brief truthful reason
[Time]- Time of day
[TimeZone]- Explicit time zone
[Topic]- Discussion topic
[YourName]- Your name