EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
[Project] — progress update
Subject
[Project] — progress update
Message
Hi [Name], Here is the latest update on [Project]. We completed [Achievement] and are now working on [Task]. The next milestone is [Milestone], targeted for [Deadline]. Please let me know if you need further detail. Kind regards, [YourName]
02
[Project] — decision needed
Subject
[Project] — decision needed
Message
Hi [Name], Work on [Project] is blocked by [Issue]. To proceed with [Task], we need a decision on [Decision] by [Deadline]. My recommendation is [Recommendation]. Could you confirm the approach or suggest an alternative? Kind regards, [YourName]
03
[Project] — milestone completed
Subject
[Project] — milestone completed
Message
Hi [Name], We have completed [Milestone] for [Project]. The results are available in [Document]. The next phase is [Task], with [Owner] coordinating the work. Please review the results and share any concerns by [Deadline]. Kind regards, [YourName]
Make it yours
[Achievement]- Specific completed result
[Deadline]- Response or completion deadline
[Decision]- Decision agreed or required
[Document]- Document name and accessible location
[Issue]- Specific problem
[Milestone]- Project milestone
[Name]- Recipient name
[Owner]- Person responsible
[Project]- Project name
[Recommendation]- Proposed course of action
[Task]- Work item
[YourName]- Your name