EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Extension request for [Task]
Subject
Extension request for [Task]
Message
Hi [Name], Could we extend the deadline for [Task] from [Date] to [NewDate]? [Reason] has affected progress. I have completed [Achievement] and need the additional time to finish the remaining work carefully. Kind regards, [YourName]
02
Partial delivery for [Task]
Subject
Partial delivery for [Task]
Message
Hi [Name], I may not be able to complete all of [Task] by [Date] because [Reason]. I can deliver [Deliverable] on time and the remainder by [NewDate]. Would this phased approach meet your immediate needs? Kind regards, [YourName]
03
Revised deadline confirmation
Subject
Revised deadline confirmation
Message
Hi [Name], Thank you for agreeing to extend the deadline for [Task] to [NewDate]. I will prioritize [Action] and provide a progress update by [Deadline]. Please let me know if any dependencies need to be adjusted. Kind regards, [YourName]
Make it yours
[Achievement]- Specific completed result
[Action]- Specific next action
[Date]- Relevant calendar date
[Deadline]- Response or completion deadline
[Deliverable]- Part that can be delivered
[Name]- Recipient name
[NewDate]- Proposed revised date
[Reason]- Brief truthful reason
[Task]- Work item
[YourName]- Your name