EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Following up on our quotation
Subject
Following up on our quotation
Message
Hi [Name], I am following up on the quotation for [Product] sent on [Date]. Have you had a chance to review it? I would be happy to answer questions or clarify the proposed scope when convenient. Kind regards, [YourName]
02
Adjusting the proposal for [Project]
Subject
Adjusting the proposal for [Project]
Message
Hi [Name], I wanted to check whether our quotation for [Project] fits your current requirements. If your priorities or scope have changed, please share the details so we can assess whether a revised proposal would be useful. Kind regards, [YourName]
03
Quotation validity reminder
Subject
Quotation validity reminder
Message
Hi [Name], A brief reminder that our quotation for [Product] is valid until [Deadline]. If you need more time, please let me know so I can check whether the terms can be extended. No decision is assumed. Kind regards, [YourName]
Make it yours
[Date]- Relevant calendar date
[Deadline]- Response or completion deadline
[Name]- Recipient name
[Product]- Product name and model
[Project]- Project name
[YourName]- Your name