EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Reminder: invoice [Invoice]
Subject
Reminder: invoice [Invoice]
Message
Hi [Name], Our records show invoice [Invoice] for [Amount] [Currency] was due on [Date]. Could you confirm its payment status? If you have already paid, please disregard this reminder and share the reference so we can reconcile our records. Kind regards, [YourName]
02
Invoice due on [Date]
Subject
Invoice due on [Date]
Message
Hi [Name], This is a friendly reminder that invoice [Invoice], for [Amount] [Currency], is due on [Date]. Please let me know if you need another copy or any information to arrange payment. Thank you for your attention. Kind regards, [YourName]
03
Payment timing for [Invoice]
Subject
Payment timing for [Invoice]
Message
Hi [Name], We have not yet matched a payment to invoice [Invoice]. Could you advise when payment is expected, or let us know if there is a query preventing it? We would appreciate an update by [Deadline]. Kind regards, [YourName]
Make it yours
[Amount]- Amount
[Currency]- Currency code
[Date]- Relevant calendar date
[Deadline]- Response or completion deadline
[Invoice]- Invoice number
[Name]- Recipient name
[YourName]- Your name