Leave request emails

Before you send

• Replace every bracketed field and check all facts before sending.
• Use only the version that matches your situation; confirm attachments, dates and permissions.

Three ways to say it

Hi [Name],

I would like to request leave from [StartDate] through [EndDate]. I will complete [Task] before leaving and coordinate coverage with [Colleague]. Please let me know whether these dates can be approved.

Kind regards,
[YourName]

Hi [Name],

Could you approve leave from [StartDate] to [EndDate]? I propose that [Colleague] handle [Task], subject to their availability. I will prepare handover notes and confirm coverage before my leave begins.

Kind regards,
[YourName]

Hi [Name],

Following our discussion about team coverage, I would like to request [StartDate] to [EndDate] instead of my earlier dates. This should allow me to complete [Task] first. Please confirm whether the revised dates work.

Kind regards,
[YourName]