EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Sick leave today
Subject
Sick leave today
Message
Hi [Name], I am unwell and unable to work today, [Date]. I will follow our absence procedure and update you by [Deadline] if I need further time off. For urgent matters concerning [Task], please contact [Colleague]. Kind regards, [YourName]
02
Sick leave and urgent handover
Subject
Sick leave and urgent handover
Message
Hi [Name], I need to take sick leave from [StartDate]. The current status of [Task] is [Details], and the relevant notes are in [Document]. I will update you by [Deadline] about my availability. Kind regards, [YourName]
03
Update on my absence
Subject
Update on my absence
Message
Hi [Name], I am still unwell and need to extend my absence through [EndDate]. I have informed [Colleague] about the outstanding work on [Task]. I will follow the required documentation process and update you if my return date changes. Kind regards, [YourName]
Make it yours
[Colleague]- Colleague name, after agreement
[Date]- Relevant calendar date
[Deadline]- Response or completion deadline
[Details]- Accurate supporting details
[Document]- Document name and accessible location
[EndDate]- End date
[Name]- Recipient name
[StartDate]- Start date
[Task]- Work item
[YourName]- Your name