EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Inquiry about [Product]
Subject
Inquiry about [Product]
Message
Hi [Name], We are interested in [Product] for [Purpose]. Could you send the current specifications, price and estimated availability for [Quantity]? Please include any minimum order requirements. This is an inquiry, not an order. Kind regards, [YourName]
02
Technical questions about [Product]
Subject
Technical questions about [Product]
Message
Hi [Name], Before deciding whether [Product] is suitable, we would like to confirm [Requirement]. Could you provide relevant technical documentation or explain the available options? We expect to make a decision by [Deadline]. Kind regards, [YourName]
03
Sample and delivery inquiry
Subject
Sample and delivery inquiry
Message
Hi [Name], Could you let us know whether a sample of [Product] is available? Please include the sample cost, shipping cost to [Location] and expected delivery time. We would like to evaluate suitability before discussing a larger order. Kind regards, [YourName]
Make it yours
[Deadline]- Response or completion deadline
[Location]- Meeting location or delivery destination
[Name]- Recipient name
[Product]- Product name and model
[Purpose]- Intended use
[Quantity]- Quantity and unit
[Requirement]- Technical requirement
[YourName]- Your name