EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Quotation for [Product]
Subject
Quotation for [Product]
Message
Hi [Name], Thank you for your inquiry. Our quotation for [Quantity] of [Product] is [Amount] [Currency], covering [Scope]. It is valid until [Deadline]. Taxes and delivery are [Details]. Please review and let me know if you have questions. Kind regards, [YourName]
02
Two options for [Project]
Subject
Two options for [Project]
Message
Hi [Name], Based on your requirements, we propose two options: [OptionA] and [OptionB]. The scope and pricing are detailed in [Document]. Both quotations are valid until [Deadline]. I would be happy to discuss which option best fits your needs. Kind regards, [YourName]
03
Revised quotation for [Project]
Subject
Revised quotation for [Project]
Message
Hi [Name], Following your feedback, I have revised the quotation to include [Scope]. The new total is [Amount] [Currency], with [Details] excluded. This replaces the quotation dated [Date] and remains valid until [Deadline]. Kind regards, [YourName]
Make it yours
[Amount]- Amount
[Currency]- Currency code
[Date]- Relevant calendar date
[Deadline]- Response or completion deadline
[Details]- Accurate supporting details
[Document]- Document name and accessible location
[Name]- Recipient name
[OptionA]- First option with price and scope
[OptionB]- Second option with price and scope
[Product]- Product name and model
[Project]- Project name
[Quantity]- Quantity and unit
[Scope]- Included scope
[YourName]- Your name