EmailBefore you send
- Replace every bracketed field and check all facts before sending.
- Use only the version that matches your situation; confirm attachments, dates and permissions.
Three ways to say it
01
Meeting invitation: [Topic]
Subject
Meeting invitation: [Topic]
Message
Hi [Name], Could we meet on [Date] at [Time] [TimeZone] at [Location] to discuss [Topic]? The aim is to agree on [Outcome]. Please let me know whether this time works for you. Kind regards, [YourName]
02
Working session on [Topic]
Subject
Working session on [Topic]
Message
Hi [Name], I would like to invite you to a working session on [Topic], on [Date] at [Time] [TimeZone]. Please review [Document] beforehand. We will meet at [Location] and finish with agreed actions and owners. Kind regards, [YourName]
03
Finding a time for [Topic]
Subject
Finding a time for [Topic]
Message
Hi [Name], Could we arrange a meeting to discuss [Topic]? I am available at [Options]. Please suggest the option that works best, or share another time with your time zone. I will send a confirmed invitation afterward. Kind regards, [YourName]
Make it yours
[Date]- Relevant calendar date
[Document]- Document name and accessible location
[Location]- Meeting location or delivery destination
[Name]- Recipient name
[Options]- Proposed times with time zones
[Outcome]- Intended meeting outcome
[Time]- Time of day
[TimeZone]- Explicit time zone
[Topic]- Discussion topic
[YourName]- Your name